16 Guidelines in making Effective PowerPoint presentation - 2022

 Whether it's a university presentation or an idea-pitching segment in the corporate world – Microsoft PowerPoint makes even your most ordinary ideas extraordinary. Although learning about Microsoft PowerPoint from class six in school ICT books, most of us need to use it in university life. It is software through which a speech, briefing, advertisement, data, graph, or chart can be created by applying animation, transition or effect to the presentation.

You will be surprised to know that more than 30 million PowerPoint presentations are created every day, and more than 80% of them are of poor quality. Is your presentation not in that 80%? We will mainly discuss how we can make a good presentation. The importance of Microsoft PowerPoint in the world of professional work cannot be overstated. A complete alternative to office software in the corporate world has not come into the market to date.

And the importance of any PowerPoint slide largely depends on its outlook and presentation. Someone can present the same writing beautifully and be appreciated by everyone, and the same thing can be a source of laughter for everyone because of the poor presentation! So today's blog is about what is PowerPoint, creating PowerPoint presentations, and some very important features and tips of Microsoft PowerPoint!

What is PowerPoint?

Many of us rely on Microsoft PowerPoint for presentations. But do you know what PowerPoint is? Microsoft PowerPoint is an amazing software for creating Microsoft presentations, also known as PP or PPT. Presentations are made using Microsoft PowerPoint to create slideshows of important information through charts and images PowerPoint is a widely used software, especially in business and educational presentations.

What is a PowerPoint, this is known. But do you know what PowerPoint is useful for? Microsoft PowerPoint is a graphics package that helps you create professional presentations. With PowerPoint you can use word processing, drawing, outlining, graphing, and management tools. It was founded by Dennis Austin and Thomas Rudkin and their software company was called Forethought Inc.

Although it was initially called Presenter, it was renamed PowerPoint in 1987. And in 1990, this application was first placed in Windows 3.0. Although its features are few at first, gradually its scope is widened Its file extension is “.ppt”. Its features add graphics, videos, and other features to your slides to make presentations more interesting.

Different Uses of Microsoft PowerPoint

As mentioned earlier, Microsoft PowerPoint is an application that allows you to add text, diagram animations, images, and transitional effects to your presentation slides. Is PowerPoint included in the office suite? Yes, this is a commercial presentation application in the Office suite. PowerPoint is used for a visual information presentations by various corporate and educational organizations. Microsoft PowerPoint's animation, graphics, and text features allow users to create dynamic and informative slides.

What is the use of PowerPoint? These slides are shown during project screening of educational, training, or business presentations. You can also use macros, tables, charts, videos, audio, and images with your creativity. However, its function depends on the user's ability, skill, and creativity But it has many versatile uses. So, let's find out!

PowerPoint in Education: 

Teachers can use Microsoft PowerPoint to teach different chapters and exercises on different subjects. They can make presentations using whole sections or magnetic sections of a book. It allows the teacher to create different slides on a topic. With PowerPoint, you can easily create worksheets and tutorials for training or educational work. Vocabulary worksheets like these can be used by scholars as clip art. You can print it if you want

PowerPoint in Business:

The job of a business is to create plans and marketing strategies and implement them and create methods to follow them. PowerPoint helps business people create plans and structure the business.

PowerPoint for housewives:

Do you need PowerPoint for homework? Yes, housewives can easily use PowerPoint for their daily tasks. You can write different numbers, calculations, words, or some educational thing on the slide to teach children. These can be viewed later as a slideshow.

PowerPoint for Government Work:

PowerPoint documents can be printed at any time So if someone goes to a government office for work, they can easily get the file or document in PPT format.

PowerPoint for Job Aspirants:

Does PowerPoint like Microsoft Word help in creating a CV? yes, Job seekers can create a digital resume or multimedia resume through PowerPoint. And this will showcase your ability to create attractive PowerPoint slides in front of the employer.

PowerPoint for Artists:

Anyone who works in painting or graphics designing is familiar with digital portfolios. This portfolio keeps a record of all your work. If you want to create a sparkling electronic portfolio, then Microsoft PowerPoint is no match! Through this, you can show your graphic and visual image works in the form of a slide show. Not only that, but you can also email this portfolio. As a result, the risk of exchange also decreased. If desired, the PowerPoint file can be converted to HTML/CSS or JavaScript and uploaded online

PowerPoint on creating animations:

Microsoft PowerPoint's music, sound, and effects tools will add a different dimension to your animations. You can also use your own drawings as animate elements from the clip art library. You can also use animated backgrounds from PowerPoint's animated templates. It works more like a subscription-based presentation media.

PowerPoint on Creating Digital Albums:

Photo slide shows or digital albums can be created for promotional use through PowerPoint. You can save childhood photos, and framed moments with friends or family in the form of a slideshow

Creating slides in Microsoft PowerPoint

Go to the “Home” option in Microsoft PowerPoint and click on the “New slide” pop-up menu. There will open a list with different layouts. You can create one or more slides by clicking on the layout of your choice from that list.

At one point you thought the last slide would look better in the middle. But you don't know how to bring it up. No worries, just drag the slide you want to move to the desired location with the mouse. You can also arrange slides from “Slide Sorter View” by going to the “View” Menu.

Powerpoint presentation creation

You've made slides, but multiple slides on a white background can make your presentation look boring. In that case, you can design the slides to make them look a little better. Select the slide you want to design. Then click on the “Theme” group from the “Design” tab of the ribbon to change the theme of the slide.

Liking the theme but not like the color? There is a solution for that too. If you click on the “Color” option from “Theme”, a color chart will appear. From there, selecting the color of your choice will keep the same theme or design of your slide, only the color will change.

And there is an option to change the font. Be careful to use the same colors and fonts for different texts in Microsoft PowerPoint slides. Write the headings in large font and other information texts in medium size font.

Advantages and Functions of Microsoft PowerPoint:

Not only making presentations, but you can also do many time-consuming tasks quickly with the help of Microsoft PowerPoint. Those tasks include video making, photo editing, website designing, CV, animation, infographics, checklists, business cards, journals, logos, calendars, flyers, book covers, any kind of cards, posters, leaflets, etc.

While showing the slide on the projector, in many cases it is seen that our slide is not made according to the size of the projector. Microsoft PowerPoint doesn't have that problem, as 35 mm slides, the size of a standard projector, can easily be used. It can also add digital video and audio sound to make the presentation interesting.

Why having Microsoft PowerPoint skills is important:

When you apply for any job, you will find that computer skills and familiarity with Microsoft Office, especially Microsoft PowerPoint, are essential. Because for every official job you will need these skills.

Although no educational qualification is required to learn it, you must know how to operate a computer. Also these days many online websites offer free classes on these skills. You will also find numerous videos related to this on YouTube. And on our 10 Minute School website, Sadman Sadiq Bhai also has a “Microsoft Powerpoint Beginner to Advanced” course on Microsoft PowerPoint!

Some important features of Microsoft PowerPoint:

• Microsoft PowerPoint Themes:

Using the default theme in Microsoft PowerPoint is a crime. Doesn't look good and may not match your content. Create themes related to your content. It looks good and can be presented easily.

• Color:

Color is an important factor. It is very important to know professional and standard colors for font color, shape color, and background color. Microsoft PowerPoint has some standard colors in its own color scheme. A good color can be made by mixing a few colors. A feature of standard colors is that they are easy to see and not BORING.

13 or later versions can fetch any color from the web with the EYE DROPPER TOOL. Remember to choose colors based on the subject of the slide, and the theme. It is not right to use multiple fonts, shapes, and colors in one slide. Another important thing is that each slide should have a good color combination.

• Font:

Font selection is no less important when creating PowerPoint presentations. In this case, too we have to choose a professional font. Whichever one you use, it's best to use 2 fonts in a presentation. One is “Title” and the other is “Subtitle” or description. The font size should be such that someone behind can see it well.

• Simple slide:

Many are seen writing down everything they say on PowerPoint slides. Writes down the definition or information of anything. No one will look at the presenter. Keep in mind while creating a PowerPoint presentation that the idea should be written in large letters on the slide and explain the rest as much as possible.

• Illustrated Powerpoint Slides:

But people love to read less. So instead of writing so much on the slides, images, icons, and graphs related to the subject should be used as much as possible. It gets both people's attention and attention.

• Transitions and Animations:

A transition is an effect between the end of one Microsoft PowerPoint slide and the beginning of another. You can select the desired effect from the transition panel However, it is better not to use different types of transition effects on each slide. Animation does not mean only cartoons or special effects. By creating animations in PowerPoint, you can easily make any subject move and come alive through images

If you click on the Animation menu, you can see several options such as Appear, Fade, and Fly-In. Select the feature that suits your presentation and apply it to see how it fits.

Everyone uses transitions and animations as much as possible when creating their first PowerPoint presentation. Birds fly, curtains open, and font-shapes leap. It cannot be done, firstly it wastes attention and secondly it wastes time. But some good-quality animations can be used where required. It improves the quality of the presentation. Like, say “Parallax Effect” for slide changes.

• Shape:

Microsoft PowerPoint is a game of shapes. You can create amazing designs, templates, or icons with simple shapes.

Also, in Microsoft PowerPoint, you can add the shape of your choice to the slide from many types of pre-created shapes. You can also combine two or more shapes to create your own!

So bring the shapes you want to create a new shape to the slide. Then select all the objects and go to “Drawing Tools” in the “Format” tab. From there use the “Merger Shapes” menu as you wish. This tool works not only with shapes but also with text.

• Motion Path:

Let's say you want to create an animation with a picture of a car. Can't move the car after editing the photo. So the way? The way is very simple, for this you need to use the motion path effect of Microsoft PowerPoint.

One of the most flexible animations in Microsoft PowerPoint is the motion path. Its main function is to move the object along a certain path. Motion paths allow you to easily move a shape, text box, or image from one place on a slide to another.

If you go to the “Animation” section of the Animation tab, there is a “Motion Path” option at the bottom. Similarly, in the “Add Animation” section you will also get the “Motion Path” option. From there you can choose the motion path as per your need.

By clicking on “Add Animations” you can also create customized motion paths including basic motion paths such as Entrance, Exit, Emphasis, Lines, Arcs, Turns, Shapes, Loops, 4 Point Star, and Tear Drop.

• Contrast and Irrelevant Content:

Contrast is one of the most important factors in creating PowerPoint presentations. Eye-catching Contrast reduces human vision and focus. So Contrast should always be kept at a standard level. Adding clip art, shapes, and images for no reason is not desirable at all. Note that not every image, clip art, or even photo background can be kept unnecessarily.